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Denvr Supplier Code of Conduct

Responsible and sustainable supply chain

A supplier Code of Conduct is the foundation of a responsible and sustainable supply chain, promoting ethical practices, respect for human rights, and environmental stewardship, fostering trust and long-term partnerships that benefit both businesses and communities.

Denvr Dataworks embraces our Supplier Code of Conduct (SCoC) with transparency, accountability, and collaboration, driving positive change through open communication, continuous improvement, and mutual growth, ensuring we do our part for a responsible and sustainable supply chain that benefits all stakeholders and contributes to a better future.

Through this Denvr Dataworks Supplier Code of Conduct (SCOC) Denvr Dataworks has established company standards that include ethical business practices and regulatory compliance. Similarly, Denvr Dataworks expects the companies with whom we do business to embrace this commitment to integrity by complying with—and training their employees on—the SCOC.

 

1. COMPLIANCE WITH THE SUPPLIER CODE OF CONDUCT

Denvr Dataworks's suppliers, employees, agents, and subcontractors must follow the Code of Conduct (SCOC) while doing business with or on behalf of Denvr Dataworks. This includes complying with all applicable laws and regulations and implementing the SCOC in their operations and supply chains. Suppliers must promptly report any violation of the SCOC to Denvr Dataworks. Denvr Dataworks may conduct audits or inspections to ensure compliance and Suppliers that violate the SCOC or any Denvr Dataworks policies risk termination of their business relationship with Denvr Dataworks. Suppliers must also provide information and documentation to support supply chain due diligence when requested by Denvr Dataworks.

 

2. LEGAL AND REGULATORY COMPLIANCE PRACTICES

All Denvr Dataworks Suppliers must conduct their business activities in full compliance with all applicable laws and regulations while conducting business with and/or on behalf of Denvr Dataworks, and must, without limitation, meet the following requirements:

  • Trade: Comply with all laws and regulations applicable to the import or export of the Items, including but not limited to trade laws and sanctions regulations. Suppliers will not provide controlled technologies, products, or technical data to Denvr Dataworks, without providing notice of such controls as necessary for Denvr Dataworks to maintain compliance with applicable laws.

  • Antitrust: Conduct business in full compliance with antitrust and fair competition laws that govern the jurisdictions in which they conduct business.

  • Anti-Corruption: Conduct business in full compliance with the U.S. Foreign Corrupt Practices Act (“FCPA”) and the anti-corruption and anti-money laundering laws that govern the jurisdictions in which Suppliers conduct business.

  • Suppliers must comply with anti-corruption and anti-money laundering laws, including laws on lobbying, donations, hiring, and payments to public officials, and prohibit bribery, corruption, extortion, and embezzlement. They are not allowed to offer or pay anything of value to government officials or other parties to improperly influence any act or decision. "Government official" includes employees of government entities, private individuals acting on behalf of a government entity, and officers and employees of government-owned companies. Suppliers must report any unethical behavior, bribery, or kickbacks by their personnel, representatives, or partners.

3. BUSINESS PRACTICES AND ETHICS

All Denvr Dataworks Suppliers must conduct business interactions and activities with integrity and trust, without limitation:

  • Business Information Reporting: All business information and reporting activities are to be conducted honestly and accurately and comply with all applicable laws regarding their completion and accuracy.

  • Communication: Be honest, direct, and truthful in discussions, including those with regulatory agency representatives and government officials.

  • Press: Never speak to the press about Denvr Dataworks unless directed to

  • Publicity: Suppliers will not issue press releases or other publicity related to their relationship or agreements with Denvr Dataworks without approval.​​

  • Gifts and Entertainment: Suppliers must comply with anti-corruption and anti-money laundering laws, including laws on lobbying, donations, hiring, and payments to public officials, and prohibit bribery, corruption, extortion, and embezzlement. They are not allowed to offer or pay anything of value to government officials or other parties to improperly influence any act or decision. "Government official" includes employees of government entities, private individuals acting on behalf of a government entity, and officers and employees of government-owned companies. Suppliers must report any unethical behavior, bribery, or kickbacks by their personnel, representatives, or partners.

  • Conflicts of Interest: Be honest, direct, and truthful when answering questions from Denvr Dataworks about relationships with Denvr Dataworks employees. Avoid improprieties and conflicts of interests or the appearance of either. Suppliers must not deal directly with any Denvr Dataworks employee whose spouse, domestic partner, other family member or relative holds a financial interest in the Supplier.

  • In our business partnerships, we prioritize mutual respect and professionalism with our suppliers. We believe in fostering collaborative and transparent relationships built on trust and integrity. We expect all our suppliers to uphold these values, treating our employees and each other with dignity, fairness, and professionalism at all times.

4. HUMAN RIGHTS AND FAIR LABOR PRACTICES

Denvr Dataworks expects its Suppliers to (1) comply fully with all employment laws, (2) share its commitment to respect all human rights and to provide equal opportunity in the workplace as set forth in the Universal Declaration of Human Rights, the UN Guiding Principles on Business and Human Rights, the UN Global Compact Principles and the International Labour Office (ILO) Core Labor Standards, and (3) take effective measures to remedy any adverse human rights and fair labor impacts, including the disclosure of any and all potential violations and cooperating fully in subsequent investigations into such violations.

All Denvr Dataworks Suppliers must, without limitation:

  • Not discriminate and not harass. Suppliers must ensure a workplace free of harassment, discrimination, and retaliation, and respect the rights of all demographic groups, including women and migrant workers. They should provide equal opportunity, reasonable accommodation, and not engage in discrimination based on various protected characteristics. Suppliers should not require medical tests except where required by law or for workplace safety, and they must accommodate disabilities to the extent required by law.

  • Prohibit the use of child labor. Denvr Dataworks strictly prohibits the use of child labor and requires suppliers to follow international standards and local legal requirements. No one under the age of 15 or legal minimum working age should be employed, and suppliers must have a remediation plan in place in the event of any child labor found. Denvr Dataworks supports legal youth employment but prohibits fraudulent or deceptive use of apprenticeship programs. Workers under the age of 18 should not perform work that may jeopardize their health or safety.

  • Prohibit the use of Forced Labor, Prison Labor and Trafficking in Persons. Suppliers must not use forced or prison labor, engage in human trafficking, or procure commercial sex acts. They must have a voluntary labor compliance plan in place that includes training to identify and prevent forced labor and other forms of slavery. Suppliers must also inform their personnel about policies and programs related to preventing such practices and provide remediation in case of any violations.

  • Ensure workers have access to identity-related and personal documents. Suppliers and their agents are not allowed to keep workers' documents or require them to pay deposits. Workers should have access to their identity and immigration papers, and they should be free to leave their employment without facing any penalties.

  • Provide safe housing when the Supplier intends to provide accommodations. If the Supplier will provide housing or hotel accommodations for employees working in the country where work will be performed, all accommodations provided must be in compliance with the host country’s housing and safety standards.

  • Use appropriately trained recruiters to support compliance. Suppliers must use recruiters and employment agencies that comply with international standards and local labor laws. They are not ​allowed to charge recruitment fees to workers, and if workers are found to have paid such fees, the suppliers must reimburse them.

  • Make conditions of employment clear when hiring. Suppliers must provide clear and accessible information regarding key terms and conditions of employment, including wages, location of work, living conditions, housing costs, any other costs to be charged, and hazards involved in the work. Contracts and handbooks must clearly convey the conditions of employment in a language understood by the worker and reflect applicable laws and regulations. The use of misleading or fraudulent practices during recruitment or employment is prohibited.

  • Provide written employment contracts or agreements when necessary. Suppliers must provide a written employment contract or work document in a language that the employee understands, which includes details about work descriptions, wages, work locations, time off, and applicable laws and regulations that prohibit trafficking in persons. If the employee must relocate to perform the work, the document shall be provided at least five days prior to that relocation. Foreign migrant workers must receive the employment contract before departing from their home country, and the contract cannot be changed upon arrival unless it meets applicable laws or provides equal or better employment terms.

  • Provide fair compensation. Suppliers must provide fair compensation to all employees, including migrant workers, and ensure that their pay meets the legal minimum standards required by local law. Workers with disabilities must receive the full minimum wage rate as defined by Executive Order 13658. All employees and workers must receive a clear and understandable wage statement.

  • Treat employees with dignity and respect. Suppliers must not engage in any harsh or inhumane treatment, including violence, gender-based violence, sexual or other harassment including psychological harassments or threats, sexual abuse, corporal punishment, mental or physical coercion, bullying, or public shaming.

  • Meet working hours and rest day requirements. Suppliers are prohibited from requiring workers to work more than the maximum hours as set by international standards, including the International Labour Organization.

  • Provide effective grievance procedures and work in partnership with Denvr Dataworks to remedy any identified human rights violations. Suppliers are required to establish effective grievance procedures for employees to report workplace concerns, including harassment and discrimination, without fear of retaliation. These procedures should be culturally appropriate and may include anonymous reporting. Workers should be trained on these procedures and retaliation against workers for raising workplace concerns is strictly prohibited. Suppliers must work with Denvr Dataworks to address any human rights violations and their associated impacts.

5. HEALTH AND SAFETY

Denvr Dataworks Suppliers are required to develop and implement health and safety management practices in all aspects of their business. Without limitation, Suppliers must: Suppliers must comply with all occupational health and safety laws and regulations, provide a safe work environment, establish an occupational health and safety management system, and prohibit the use of illegal drugs. The occupational health and safety management system must include risk and hazard identification and assessment, incident recordkeeping, investigation, correction action, and continual improvement.

Denvr Dataworks may request compliance evidence.

 

6. MANUFACTURING

At Denvr Dataworks, we recognize the intricate and varied supply chains of our suppliers, which enable them to enhance their offerings and deliver greater value to their customers. We firmly believe that this diversity should ultimately benefit both customers and the broader world. Therefore, any alterations to manufacturing locations, components, or processes that may affect Denvr products should be communicated to us at least 90 days prior to implementation. This proactive notification ensures alignment and allows for appropriate adjustments to be made.

 

7. ENVIRONMENTAL PROTECTION AND COMPLIANCE

Denvr Dataworks expects its suppliers to comply with all environmental laws and regulations and take measures to reduce carbon emissions, water consumption, and waste generation. Suppliers must obtain all necessary permits, prevent waste, manage hazardous materials, and disclose greenhouse gas emissions data, including plans to reduce emissions by 2025. Suppliers must also comply with Denvr Dataworks's requirements for product labeling, material content, recycling, and disposal. At times Denvr may request reporting and certificates around the ESG goals and practices of a supplier this may include how they track  and manage waste at their facilities as well as for deliveries to their customers.

 

8. PROTECTING INFORMATION

Denvr Dataworks Suppliers must respect intellectual property rights, protect confidential information, comply with security standards, policies, and controls, comply with privacy rules and regulations, and adhere to Denvr Dataworks’s Document Retention Policy and Retention Schedule as applicable. All Denvr Dataworks Suppliers must, without limitation:

  • Business Continuity: The supplier for Denvr Dataworks must have a documented emergency response and disaster recovery plan that includes procedures for dealing with natural disasters, resource constraints, system and facility outages, power outages, and telecommunication outages. The plan must be reviewed and tested annually to ensure compliance with industry standards and Denvr Dataworks's requirements. This is to protect data, intellectual property, and ensure business continuity.
  • Physical and Intellectual Property: This passage outlines the expectations for suppliers in regards to protecting and using the physical and intellectual assets of Denvr Dataworks, respecting intellectual property rights, using Denvr Dataworks-provided technology only for authorized purposes, prohibiting solicitation of Denvr Dataworks employees, complying with intellectual property ownership rights, and considering all data on Denvr Dataworks-owned equipment as property of Denvr Dataworks.

  • Security: This set of guidelines outlines security and access protocols for suppliers working with Denvr Dataworks. Suppliers must work with a designated project owner to understand and comply with security standards and policies, address vulnerabilities immediately, and not share Denvr Dataworks information or customer data without permission. They must maintain control over corporate and personal devices, keep software up to date, and report incidents involving customer data promptly. Additionally, they must not bypass security controls or install unlicensed software on devices accessing Denvr Dataworks data.

  • Privacy: All suppliers are required to follow local privacy laws, provide clear privacy notices, honor privacy choices, protect data with secure products and services, and cooperate with Denvr Dataworks's compliance efforts

  • Retention of Corporate Records and Internal Business Information (all formats): The requirements below apply to all formats of information assets, globally and enterprise wide.

    • Business records created, managed, or used on Denvr Dataworks premises or equipment/tools must be kept for at least 5 years.

    • Denvr Dataworks will own and control all information created, managed, or used outside of its premises and equipment/tools as stated in the contract.

    • In certain cases, the Supplier may need to retain or provide data to Denvr Dataworks for a specific time period or legal/audit matter.

 

9. ADDITIONAL STANDARDS FOR DENVR DATAWORKS ACCESS

  • Denvr Dataworks requires suppliers, contractors, sub-contractors, consultants, landlords, business guests, and partners to conduct background checks on personnel who need access to Denvr Dataworks's network, email, SharePoint sites, platforms, or any other tool, site, or facility owned or leased by the company. These checks aim to ensure that the people accessing Denvr Dataworks's facilities, equipment, networks, or systems do not pose undue safety or security risks. The company identifies the minimum background screening components that must be conducted for each country, such as identity checks, criminal record reviews, national criminal database searches, sex offender registry checks, and global sanctions reviews. Suppliers must ensure that the sub- contractors they use comply with these requirements. If a supplier becomes aware of criminal activity by their personnel, they must report it to Denvr Dataworks Global Security within 24 hours. The supplier must indemnify Denvr Dataworks Parties for any damages, penalties, and liabilities that may arise from its failure to conduct background checks.

  • USE OF DENVR DATAWORKS FACILITIES AND NETWORK: Suppliers cannot use any Denvr Dataworks facilities unless they have written consent from Denvr Dataworks. When Supplier personnel require access to Denvr Dataworks facilities or networks, they must sign applicable contracts. Suppliers and their employees must not use their location on Denvr Dataworks’s premises or network access to obtain unauthorized information or materials. If a significant injury or damage occurs on Denvr Dataworks premises, the supplier must promptly notify Denvr Dataworks.​

 

10. RAISING CONCERNS AND REPORTING QUESTIONABLE BEHAVIOR

To report questionable behavior or a possible violation of the SCOC, Suppliers are encouraged to work with their primary Denvr Dataworks contact in resolving their concern. If that is not possible or appropriate, please contact Denvr Dataworks Chief Legal Counsel at Legal@denvrdata.com. Denvr Dataworks will maintain confidentiality to the extent possible and will not tolerate any retribution or retaliation taken against any individual who has, in good faith, sought out advice or reported questionable behavior or a possible violation of the SCOC.

Supplier Code of Conduct

Last updated: July 21, 2023

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